The Board Executive Meeting

MINUTES

Yandina/Eumundi Sub-branch, Returned & Services League of Australia (Queensland Branch)

Monday 4th April 2016 @ 1630hrs.

Yandina/Eumundi RSL Hall 24 North Street, Yandina

………………………………………………………………………………………

Opening: At 1630hrs by President David Buckley

Fallen & Departed Comrades: ODE – Silence – LEST WE FORGET

Attendance: As per attendance Book

Apologies: Richard Slypen, Mal Gray, James Hall, Dusty Miller

Conflict of Interest Declaration:

Delegates and Board Members should disclose all conflicts of interest that may affect dealings within the District during this meeting.

President David Buckley will ask the Board Members and Delegates to declare any perceived conflicts of interest in regard to the Meeting for the meeting.

No Conflict of interest declared.

Previous Minutes:

The Board Executive Meeting Minutes 15 February, 2016 at Yandina Eumundi RSL Sub Branch.

“That the minutes be accepted as a true and accurate record”.

Moved: TG Seconded: HC CARRIED The Board Executive Meeting Meeting 4 April 2016 Page 1

Business Arising:

Correspondence: (Correspondence lists provided at meeting).
“That the Inwards Correspondence is received and the Outwards endorsed”. Moved: TG Seconded: HC CARRIED

Treasurer’s Report:
No Treasurers report was presented. Treasurer reported issues with the use of MYOB and requests moving from a 12 year old application to an up to date online solution.

Business Arising:
President’s Report & Delegates Report:
“That the President’s report be accepted as read” (copy attached).

Moved: TG Seconded: HC CARRIED

General Business:

• Anzac Day preparations and requirements – Discussed list and outstanding requirements – most is going to plan, we are still challenged with resources to help with setup, meal preparation and manning of stalls. Open to ideas about how to get members involved in making sure the day continues to operate and is a success.

  • Two-up request, Imperial Hotel, Eumundi – To be supported

  • Request donation from Yandina Hotel for two-up – To be requested

• Move accounting online – To be arranged by the Treasurer
• Fencing requirements – Defer, as there were differing opinions
• Increasing Hall use – Saturdays, relocation of signage – All agreed that we should be supporting the increased usage of the hall, with preference to permanent bookings as this is a primary source of income. Secretary to have flexibility to support Liz to re-launch regular hall hire. Signage can not be relocated due to the cladding. Electronic sign to be followed up with Greg (YADCA) by Helen.
• Mothers Day lunch-general meeting 1st of May – Idea supported, Carole to put out EOI prior to the general meeting and look at interest from the local community.
• Change of Board meeting time to precede the General meeting – Agreed that Board meeting needs to be set before the general meeting, secretary to confirm times and set in hall calendar.

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• Rehab Management – Admin support arrangement- Jasmine will be assisting the Secretary working from the office on admin tasks IAW workcover back to work plan.
• Shelving for lower office – To be arranged by Dave for the badges stock
• Grants officer role- To be undertaken by Helen
• Grant Project Support for 2nd – 14th Battalion memorial – Helen discussed the story behind the local encampment of the battalion (from Victoria) in the local area prior to the deployment to the Kokoda trail and requested support for the Grant submission – Committee fully support this project request and the grant process.

  ‘The Executive Board of the Yandina/Eumundi Sub-branch, Returned & Services League of Australia, (Queensland Branch), is satisfied that this meeting was conducted in accordance with the Constitution of the League and that the positions formulated and resolutions passed are consistent with the furtherance of the objects of the League and otherwise satisfy the Board’s obligations to superintend and conduct the business of the League pursuant to its Constitution’.

  The next Executive Board Meeting will be held on Monday May 30th 2016 commencing at 0930 hrs.

  There being no further business the meeting closed at [1830] by the President.

 

……………………………

David Buckley

President

……………………………

Tracey Gilmartin

Secretary

The Board Executive Meeting Meeting 4 April 2016 Page 3